Privacy Policy

We collect only the information we need for the purposes described in this policy.

Information you give us

• Contact form and enquiries: your name, email address, phone number, the area you are interested in and your message. We also receive the information you share when you call, email or message us on social media.
• Newsletter sign-up: your email address (and name, if you provide it) when you subscribe to updates.
• Training, workshop and trainer enrolment: details such as the participant’s name, age or date of birth, contact details, school, college or organisation, city and learning goals.
• Championship and event registration: the participant’s name, date of birth and age category, contact details, city, school or organisation where relevant, the disciplines entered, and proof of age or identity when required.
• Parent or guardian details for participants under 18 years of age.
• Payment information: the amount paid and the transaction reference. We do not collect or store card or bank account details on the Website.

Information created when you take part

• Attendance, practice and assessment records from training.
• Competition scores, rankings, age categories and results.
• Photographs and video recordings taken at our training sessions, workshops, championships and events.

Information collected automatically

• Technical information such as your IP address, browser type, device and the pages you visit, recorded in our hosting provider’s server logs for security and performance.
• Cookies and similar technologies, as described in Section 8.

The Test Your Memory challenge on our home page runs entirely in your browser. Your answers and score are not sent to us or stored by us.

• To respond to your enquiries and send you the information you ask for.
• To enrol participants, schedule and conduct training programmes and workshops, and track progress.
• To register participants for championships, verify eligibility and age categories, conduct the competition, and calculate, publish and archive results and rankings.
• To process fees and keep financial records.
• To send you updates about programmes, championships and events, and our newsletter, where you have asked for them.
• To share photographs, videos and results that promote Memory Science and Memory Sports, as explained in Section 5.
• To keep the Website secure, prevent misuse and improve our content and services.
• To meet our legal, tax and regulatory obligations and to protect our rights.

We process personal information with your consent, or where it is otherwise permitted by law — for example, when you voluntarily give us your details so that we can respond to you, or when we must comply with a legal obligation.

You may withdraw your consent at any time by contacting us (see Section 13). Withdrawing consent does not affect processing already carried out, but it may mean we can no longer provide a particular service — for example, we cannot register a participant for a championship without the details needed to do so.

Many of our participants are children. Under Indian law, a person under 18 years of age is a child.

• We collect a child’s personal information only with the consent of a parent or lawful guardian, who provides or approves the child’s details at enrolment or registration.
• We use children’s information only for training, participation in events, results and communication with the parent or guardian.
• We do not use children’s information for targeted advertising, and we do not track or monitor children’s behaviour online.
• A parent or guardian may ask to review, correct or delete their child’s information at any time.

Children should not submit forms on the Website without the involvement of a parent or guardian. If we learn that we have collected a child’s information without that consent, we will delete it.

Memory Sport is a competitive and public activity. When you take part in a championship or event:

• Results, rankings and records — including the participant’s name, age category, city or institution, and scores — may be published on the Website, on our social media channels and in media releases, and kept as part of the historical record of the championship.
• Photographs and video recordings may be taken and used in our Gallery, Blog & News, social media, brochures and other material that promotes Memory Science and Memory Sports.

If you do not want a participant to be featured in photographs or videos, please tell the organisers at registration or before the event. You may also ask us to remove a photograph or video in which you or your child appears from the Website or our social media accounts, and we will do so within a reasonable time. Published results cannot usually be removed, as they form part of the official competition record.

We do not sell or rent your personal information. We share it only as follows:

• Service providers who help us run the Website and our services — such as website hosting and email newsletters (Hostinger), email (Google) and payment service providers — who may use it only to provide those services to us.
• Trainers, officials, venues and partner organisations involved in conducting a programme, workshop or championship, to the extent they need it.
• Memory Sports bodies, where a championship is conducted under their rules or its results are submitted for national or international rankings and records.
• Schools, colleges and organisations that arrange a workshop or programme for their students or members, limited to attendance and participation information.
• Authorities, where required by law, court order or government request, or to protect the rights, safety and property of IMSA, participants or others.

The Website links to our social media pages (Facebook, Instagram, YouTube, LinkedIn and X) and to other websites. Our Contact page shows an embedded Google Map, which loads content from Google and may allow Google to collect information such as your IP address. These third parties have their own privacy policies, and we are not responsible for how they handle your information.

Cookies are small files stored on your device. The Website uses only cookies and similar technologies that are necessary for it to work, stay secure, load quickly and process forms. We do not currently use analytics or advertising cookies. Third-party services, such as the embedded Google Map, may set their own cookies.

You can block or delete cookies in your browser settings, although some parts of the Website may not work properly if you do. If we introduce analytics or other non-essential cookies in future, we will update this policy.

We keep personal information only for as long as it is needed for the purpose for which it was collected, or as required by law. As a guide:

• Training and enrolment records are kept while the participant is involved with IMSA and for a reasonable period afterwards.
• Financial records are kept for the periods required by tax and accounting laws.
• Championship results, rankings and records are kept permanently as part of the history of the championship.
• Newsletter details are kept until you unsubscribe.

We take reasonable security measures to protect personal information against unauthorised access, loss, misuse or alteration. These include a secure (HTTPS) connection, restricted access to our website administration and records, and working with reputable service providers. However, no method of transmission over the internet or of electronic storage is completely secure, and we cannot guarantee absolute security.

If a personal data breach occurs, we will take steps to contain it and will notify affected persons and the authorities where required by law.

Some of our service providers may store or process information on servers located outside India. Where this happens, we take reasonable steps to ensure that the information remains protected, and such transfers are made in accordance with Indian law.

Subject to applicable law, you have the right to:

• ask what personal information we hold about you and how it is used;
• ask us to correct, complete or update inaccurate or incomplete information;
• ask us to erase information that is no longer needed, unless we must keep it by law or as part of the official competition record;
• withdraw your consent;
• unsubscribe from our newsletter or updates at any time, using the link in the email or by contacting us;
• nominate another person to exercise these rights on your behalf in the event of death or incapacity; and
• raise a grievance with us and, if you are not satisfied with our response, complain to the Data Protection Board of India.

To exercise any of these rights, please contact our Grievance Officer (Section 13). We may need to verify your identity before acting on a request.

If you have a question, request or complaint about this policy or about how we handle your personal information, please contact:

Dr. P Srinivas Kumar
Grievance Officer — Founder & Director
Indian Memory Sports Academy (an initiative of Indian Memory Sports Foundation)
Hyderabad, Telangana, India
Email: support@memorysportsindia.com
Phone: +91-90300-33703

We will acknowledge your request promptly and aim to resolve it within one month.

We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the date it was last updated shown at the top. Where the changes are significant, we will take reasonable steps to let you know.